The Tau Beta Pi Association California Alpha Chapter
Chapter Project Report Spring 2004
Fall 2003 Recording Secretary
January 13, 2004
weekly

PEOPLE TIME BENEFIT TO TBP
Total number to plan & arrange: 1 Average hours per person for activity: 2.5 Social  _
Number of Members: 0 Average hours per person to plan: .5 Service  _
Number of Candidates: 0     Fundraiser  _
Total number participating: 1 MONEY Candidate Requirement  _
Number of Members: 0 Total Expenses: $0.00 Image  _
Number of Candidates: 0 Total Income: $0.00 Tradition  _
This position (1) records minutes of each meeting so as to inform absent officers of what occured (2) makes sure officers complete project reports for the project report book and (3) compiles the project report book to be sent to nationals at the end of the spring semester.

Project Description

This required taking notes at meetings and harassing officers to complete project reports.

Event Preparation

The recording secretary had to find pen and paper before each meeting to take notes with. The more difficult part of preperation is maintanence of a list of project report worthy events and who organized these events. This list would then be used to determine which events still required completion of project reports.

Problems Encountered

Once the recording secretary did not bring any paper and had to borrow some.... The greatist problem encountered was lazy officers who did not wish to complete their project reports on time. People suggested creating a reward system for completing project reports, but the recording secretary felt that rewarding people for what they agreed to do by becoming officers was superfluous. Occationally the recording secretary could not make a meeting and had another officer take notes for him (who was generally Cindy Lee).

Improvements Suggested

This secretary always used black ink for his notes. Maybe using colors like blue or green might make the note taking more fun and interesting.

Enjoyment

This position is recommended for people who want to be involved in TBP as a paper pusher. There is minimal interaction with candidate and members, and consequently has little social value.

Appendix

This report was submitted by Juan McKinney (Recording Secretary) at jmckinney@tbp.berkeley.edu on Tuesday, January 13, 2004 at 13:44:19 (PST)